---
title: Add an Event
slug: add-an-event
docTags: 
createdAt: 2023-05-15T20:26:51.000Z
---

:::hint{type="info"}
**Who** **can do this:**

- Anyone with editing permission for Events, and the Homescreen, if selecting Availability and Display tags
:::

Host a live video session, set up an in-person gathering, or create a virtual event. 

:::hint{type="success"}
**Where do events appear in the app?**

As long as you've added **Events** as a feature within your app’s layout, they will automatically display to users in both a calendar and list view. For steps, see [Place features](docId\:mGpkvk1z3wPXsu-wSl3sk). 
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To add an event:

1. Go to **Events** and click **Add**.
2. Give your event a **Name** and **Description**. 
   - A unique URL slug is generated automatically—you can copy and use this to promote your event. Once saved, the URL cannot be changed.
3. (Optional) Click **Upload media**  to add a banner image.
4. Select your **Schedule**, **Location**, and **Attendance **preferences, explained in more detail below.
5. (Optional) Under **Scheduling**, set **Hide/Show dates.**
   - If no dates are set, the event goes live right away and stays visible until you manually disable it in your Event list.
6. Set the [Availability](docId\:ceoUiF4_lCm4I65KxXKX5) and click **Save**.

![](https://api.archbee.com/api/optimize/aL1TvWcESMCDQPkBf0hc--MsnJpQLskMHwajsQrtzDv-20250425-231916.png)

Your event can now be discovered by users in the calendar or list view. 

:::hint{type="success"}
**Do I need to complete the Menu Appearance section and select a display tag?**

No—only if you are featuring a specific event directly in the app. To do this, see [Feature an Event](docId\:h4Icc0DXojtujBjI-aiuo). 
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## Schedule

Select your schedule preferences:

![](https://api.archbee.com/api/optimize/aL1TvWcESMCDQPkBf0hc--QAk99giGY1IoA3qFtsXuK-20250502-204736.png)

- **Date**, **Start time**, and **Duration**. 
- **Single time: **One event with a fixed time.
- **Sessions: **This lets you offer time slots, and set the session duration and breaks in between. 
- **Repeating: **Enable this if you want the meeting to recur. Then, select the frequency and end date.

## Location

Choose the location:

![](https://api.archbee.com/api/optimize/aL1TvWcESMCDQPkBf0hc--qAyYJBxwMezBewDnoiAY7-20250502-204717.png)

- **In-app video: **Host live video directly in the app (Group or 1-on-1) and assign a Host. You'll need to add the host as a user, if they're not already.
- **In person: **Select this to add a **Location** and a **Host**. This allows you to enable **QR code check-in, **in the** Attendance **section.
- **Other (URL linkout):** Add an external meeting link (e.g., Zoom, Teams).

## Attendance 

Set your attendance preferences:

![](https://api.archbee.com/api/optimize/aL1TvWcESMCDQPkBf0hc--Rxv7JRuab4DXkq_Tc3Zu--20250502-204647.png)

- **Signup required:** Users must register through the app, in advance.
- **Display # of signups to everyone: **Users will see how many are signed up out of the total max allowed.
- **Max signups: **Limits the number of signups.
- **QR checkin:** Available when you've selected **In-person **under** Location. **If using this, **Signup required **must also be selected. Learn more at [Launch QR check-in](docId\:DVIe3C6zQhdsn3G1x0S89). 

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**Do I need to turn on 'Signup required' for QR checkin?**

Yes—each attendee must sign up first to generate their unique QR code for check-in.
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